AICTE Grant for Organizing Conference

> *Financial Assistance*

Category A Conferences

• Financial assistance equal to one-third of the total conference expenditure.
• Maximum assistance up to ₹3,00,000.
• Applicable for conferences organized in AICTE pre-defined themes.

Category B Conferences

• Financial assistance equal to one-third of the total conference expenditure.
• Maximum assistance up to ₹2,00,000.
• Applicable for conferences in:

1. Emerging areas
2. Core engineering and technical disciplines
3. Management and hotel management
4. Multi-disciplinary, interdisciplinary, cross-disciplinary, and trans-disciplinary areas

> Conditions

• The conference duration should be at least 2 days.
• At least 3 eminent experts should participate as keynote speakers.
• At least 15% participants should be from other states.
• Papers from host institution should not exceed 10% of total papers.
• The approved conference should be conducted within 12 months from sanction.
• The institution can receive grant only once in 2 years.
• AICTE logo must be displayed in all conference materials and venue displays.
• Funds cannot be utilized for any purpose other than the approved conference.

> Mode of Disbursement

• Reimbursement basis after successful completion of conference.
• Released to the institution after submission and verification of required documents.
• One-time assistance per approved conference.
• The sanctioned conference must be conducted within 12 months from sanction letter.

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General Eligibility

1. The applicant institution should be approved by the All India Council for Technical Education (AICTE).
2. The applicant institution should have at least 8 years of existence.
3. The applicant institution should organize conferences in approved technical or management disciplines.
4. The applicant institution should preferably have National Board of Accreditation (NBA) accredited departments.
5. The applicant institution should possess in-house expertise in the proposed conference theme.
6. The applicant institution should invite overseas participants for international conferences.
7. The applicant institution should include at least 3 eminent national or international experts as keynote speakers.
8. The applicant institution should organize conferences for a minimum duration of 2 days.
9. The applicant institution should maintain a dedicated conference webpage.

Eligibility of Coordinator

1. The applicant coordinator should be a full-time regular Associate Professor, Professor, or senior faculty member.
2. The applicant coordinator should possess at least 10 years of teaching and research experience.
3. The applicant coordinator should have research publications.
4. The applicant coordinator should have organized:

• At least 3 conferences for international conference applications
• At least 1 conference for national conference applications

Eligibility of Co-Coordinator

1. The applicant institution should identify a co-coordinator.
2. The co-coordinator should possess at least 7 years of teaching and research experience.
3. The co-coordinator should have organized at least 1 conference for international conference applications.

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AICTE Portal Login

Step 1: Visit the AICTE website https://www.aicte-india.org

Step 2: Click on the “Web Portal Login” button.

Step 3: Log in to the AICTE portal with the credentials provided by the AICTE.

Step 4: After successful logging, the home page of the institute appears.

AQIS Application

Step 1: After login, navigate to the AQIS application screen please click on the “AICTE Quality Improvement Schemes (Financially Funded Scheme)” icon.

Step 2: The AQIS application page of the institute is open.

Step 3: Click on the “AQIS Application- Institute details”

Step 4: Institute and Bank Details will auto-populate in “AQIS Application – Institute Details” Please check and update according to changes.

Note:

1. Bank Account should be Saving Account.
2. Account Holder&#39;s name should not be a personal name.

Step 5: Check the declaration flag, then click on the “Save Bank Details” button.

Step 6: To confirm the bank details entered, kindly click on the “Confirm Bank Details” button.

Step 7: If the bank details are incorrect, click on the Cancel button to edit the bank details again otherwise click on OK to confirm the details.

Note: Once the ‘OK’ button is clicked. The Institute details and Bank details will become read-only mode.

Step 8: Click on the “All AQIS Application Information”

Step 9: Click on the “Download Mandate Form” and “Download Declaration Certificate”

Step 10: Click on the “AQIS Document Attachment”

Step 11: Click on the new record ( ) button.

Step 12: After attaching the Mandate form, click on the save ( ) button.

Note: Please attach the Verified Bank Mandate Form in scanned PDF format (Maximum Size10 MB).

Application for ‘Grant for Organising Conference’

• Initiating New application

Step 1: After uploading the attachment of the mandate form, Click on the “All AQIS Application Information”

Step 2: Click on the new record ( ) button.

Step 3: Select the “GOC- Grant for Organising Conference” in AQIS Schemes dropdown.

Step 4: Click on AQIS Application ID

Step 5: AQIS Detail Application for GOC.

Section A: Coordinator/PI/Applicant Details

Step 1: Click on the Coordinator/PI/Applicant Details

Step 2: “Has the Institute been sanctioned any conference by AICTE in the last 2 financial years?”, Select the appropriate option.

Step 3: Click on the selection menu icon ( ) in the Faculty ID field to add details of the conference coordinator. Select the faculty ID from the Faculty ID list and click on the OK button.

Step 4: Fill in all the fields of the Details of the Coordinator section.

Step 5: Click on the selection menu icon ( ) in the Co-coordinator Faculty ID field to add details of the conference Co-coordinator. Select the faculty ID from the Faculty ID list and click on the OK button.

Step 6: Fill in all the fields of Details of the Co-coordinator section.

Step 7: AICTE has identified conferences of repute, organized/sponsored by leading Professional Bodies/institutions organized at a set frequency. Select the appropriate field.

Step 8: Confirm the declaration

Section B: AQIS Application Details

Step 1: Click on the AQIS Application Details

Step 2: Navigate to the AQIS Application Details, fill in all the fields

Step 3: After filling in all the required details in the fields, click on the Save ( ) button.

Section C: Academic Credentials of Coordinator /PI/Applicant

Step 1: Click on the Academic Credentials of Coordinator /PI/Applicant

Step 2: Click on the new record ( ) button to add the Record and select the parameter Criteria.

Step 3: Select “YES/NO” according to the parameter, fill in the Count/Number, and fill in the Area of Specialisation. Click on the save ( ) button.

Note: Further repeat the above Steps 2 and 3 for the following Parameters/Criteria

• Any state / National/International awards received?
• Membership of the Professional / Learned bodies/ Societies
• No. of National/International conferences organized
• Number of Patents Registered
• Number of Ph. D students Guided
• Papers published in International Journals in the last 3 years
• Papers published in national Journals in the last 3 years
• Relevant experience of conducting/coordinating similar programs from AICTE and other funding agencies in the past three years
• Research Experience in years
• Teaching/Industry Experience in years
• Whether the Coordinator has Ph.D.

Step 4: After filling in all the required details in the fields, click on the Save ( ) button.

Section D: Credentials of Co-coordinator

Step 1: Click on the Credentials of Co-coordinator

Step 2: Click on the new record ( ) button to add the Record and select the parameter Criteria.

Step 3: Select “YES/NO” according to the parameter, fill in the Count/Number, and fill in the Area of Specialisation/Details. Click on the save ( ) button.

Note: Further repeat the above Steps 2 and 3 for the following Parameters/Criteria

• No. of National/International conferences organized
• Number of Ph. D students Guided
• Membership of the Professional / Learned bodies/ Societies
• Papers published in International Journals in the last 3 years
• Papers published in national Journals in the last 3 years
• Whether the Coordinator has Ph.D.
• Teaching/Industry Experience in years
• Relevant experience in conducting/coordinating similar programs from AICTE and other funding agencies in the past three years
• Research Experience in years

Step 4: After filling in all the required details in the fields, click on the Save ( ) button.

Section E: Credentials of Institution / Department

Step 1: Click on the Credentials of Institution / Department

Step 2: Click on the new record ( ) button to add the Record and select the parameter Criteria.

Step 3: Select “YES/NO” according to the parameter, fill in the Count/Number, and fill in the Details. Click on the save ( ) button.

Note: Further repeat the above Steps 2 and 3 for the following Parameters/Criteria

• For organizing the conference institute is collaborating with Industry
• Is the institute collaborating with the technical Society for organizing a conference
• Number of conferences already conducted in the institute in the last 3 years
• Number of courses Accredited in the Institute
• Is the institute collaborating with any reputed Institute or Laboratory for organizing the conference
• Number of Years of Establishment of the Institute
• Whether the level of the course under which the conference is to be conducted PG?
• Whether the course under which the proposal is submitted, is accredited by NBA?

Step 4: After filling in all the required details in the fields, click on the Save ( ) button.

Section F: Justification of proposal

Step 1: Click on the Justification of proposal

Step 2: Click on the new record ( ) button to add the Record and select the parameter Criteria.

Step 3: Select the parameter/ Criteria, fill in the Details and Click on the save ( ) button.

Note: Further repeat the above Steps 2 and 3 for the following Parameters/Criteria

• Benefits to Faculty
• Benefits to Students
• Expected Outcome &amp; Impact on Academic
• Expected Outcome &amp; Impact on Research
• Name of Guest speakers with designation and organization
• Number of participants expected
• Objectives &amp; Context
• Relevance

Step 4: After filling in all the required details in the fields, click on the Save ( ) button.

Section G: Foreign participants/invited speakers to the conference

Step 1: Click on the Foreign participants/invited speakers to the conference

Step 2: Click on the new record ( ) button to add the Record

Step 3: After filling in all the fields clicks on the ( ) Save button.

Section H: Financial commitment from other organizations/agencies

Step 1: Click on the Financial commitment from other organizations/agencies.

Step 2: Click on the new record ( ) button to add the Record

Step 3: After filling in all the fields click on the ( )Save button.

Section I: Budget Estimates GOC

Step 1: Click on the Budget Estimates GOC

Step 2: Click on the new record ( ) button to add the Record

Step 3: Select ‘Head of Expenditure’, and fill in the ‘Anticipated Expenditure’ and ‘Justification’ of that expenditure.

Note: Further repeat the above Steps 2 and 3 for the following ‘Head of Expenditure’

1. For Online Conferences
2. For Onsite Conferences

Step 4: After filling in all the fields click on the ( ) Save button.

• Certificate/Brochure and other documents designing.
• Conference website designing &amp; updating.
• Honorarium to Experts/ Resource Persons.
• Publication of Proceedings.
• Miscellaneous.
• Pre-conference printing (announcements, abstracts, etc.)
• Banners/Folders, Pen, and other stationery material for registration and Certificate printing and brochure printing
• Hospitality to participants /resource persons (Tea, Snacks &amp; Lunch)
• Boarding and lodging charges for out-stationed participants/ Experts/ resource persons
• TA/DA &amp; Honorarium to Experts/ resource persons
• Misc. expenditure including Photography, LCD projector, screen, bouquets, mementos, short visit (if any), etc.
• Publication of Proceedings (Online/printed/CD)
• Any other required expenditure

Section J: AQIS Application Attachment

Step 1: Click on the AQIS Application Attachment

Step 2: Click on the new record ( ) button to add the Record

Step 3: Click on the ( ) button in ‘Attachment Name’ to attach the Declaration certificate of GOC.

Step 4: After attaching the Declaration Certificate, click on the save ( ) button.

Note: Please attach a verified Declaration Certificate scanned copy in PDF format (Maximum Size10 MB).

Section K: Keywords related to the conference

Step 1: Click on the Keywords related to the conference

Step 2: Click on the new record ( ) button to add the Record

Step 3: After filling in all the fields click on the ( )Save button.

Note: Minimum 5 Keywords related to conference themes are required to submit the application.

• Validate and submit the application

Step 1: Click on the Coordinator/PI/Applicant Details

Step 2: Click on the Validate application button.

Step 3: After clicking on the Validation button the message will be populated and stated as “Validation for Scheme: &#39;GOC- Grant for Organizing Conference&#39; is completed Successfully”

Click on the OK button.

Step 4: Click on the Submit button.

Processing Methodology

(a) Online submission of application by the institution.

(b) Applications received every two months will be processed in a single lot.

(c) Screening/ scrutiny of applications at Council.

(d) Evaluation of applications by the expert committee.

(e) The final decision will be taken by the Council, keeping in view the recommendations made by the experts and the availability of funds for the scheme.

(f) After the Council’s approval, the Offer Letter for the conference will be sent to the institution.

(g) Offer Letters can be used by the institute to raise funds from other sponsors.

For more information contact us

Scheme-related Information:

e-mail address: gocidc@aicte-india.org Phone Number: (011) 29581334

Technical Information:

e-mail address: it2idc@aicte-india.org Phone Number: (011) 29581340

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